Documents and standalone due dates
Track a renewal with its document when you have one, or create a due-date item when there is no file to upload.
Duevia
Document expiry & renewal tracking
A product by Aegean Astraea
Never miss what’s due.
Duevia helps small businesses and independent professionals keep document expiry dates, renewals and recurring business deadlines organised in one clear workspace — with email reminders before it is time to act.
Free plan: 10 active items · 1 user · Email reminders · No credit card.
The problem
Expiry dates are easy to record. They are harder to keep visible.
Insurance certificates, licences, inspections and other renewals often arrive at different times and end up spread across files, inboxes and spreadsheets. Duevia gives those dates a single place to live and a reminder process around them.
Core benefits
A focused document expiry tracker for everyday business renewals
One view of what is due
See upcoming, urgent and expired items together instead of checking separate spreadsheets, inboxes and calendars.
Email reminders before the date
Duevia can send reminders ahead of confirmed expiry and renewal dates so the next action is visible before the deadline arrives.
Clear responsibility for small teams
Plans that include responsibility features let teams assign an owner to tracked items so colleagues can see who is handling the renewal.
What teams track
Useful for the recurring dates a small business cannot afford to forget
The exact records vary by business. Duevia is designed to organise the dates you have already identified as important, not to decide your legal or regulatory obligations for you.
- Business insurance renewals
- Licences, permits and registrations
- Employee training certificates and professional qualifications
- Vehicle documents and inspections
- Equipment inspections and service dates
- Contracts and other recurring business obligations
Free resources
Useful even before you create an account
Duevia publishes free tools and templates that help small businesses organise renewal dates and understand where their current process may be fragile.
Business Expiry Risk Check
A free self-assessment for how your business currently tracks renewals and expiry dates.
Business Renewal Tracker template
A free spreadsheet-style starting point for recording business renewals without a signup.
Start with your first three renewals
A short guide for choosing a manageable first set of dates instead of trying to migrate everything at once.
Common use cases
Explore Duevia for specific kinds of expiry tracking
Questions
Document expiry tracking with Duevia
Is Duevia a document management system?
Duevia is a focused document and due-date tracker. It is designed around expiry dates, renewals, deadlines and reminders rather than broad document collaboration or enterprise records management.
Do I need a document to track a renewal?
No. You can track a standalone due date when there is no file to upload, which is useful for inspections, review dates and other obligations that still need a reminder.
How is Duevia different from an expiry spreadsheet?
A spreadsheet can hold dates, but it depends on someone opening and checking it. Duevia adds a focused status view and email reminders around the dates you record.
Who is Duevia for?
Duevia is aimed at small businesses and independent professionals who need a straightforward way to keep recurring business dates visible without adopting enterprise compliance software.